By Mark Whitehorn
Obtainable Access 2003 assumes that you simply begin with very little wisdom of entry or databases and takes you to the purpose the place you could create and use a multi-table database. beginning with the elemental components of a databaase - tables, varieties, queries and reviews, the authors enable you create uncomplicated examples of every utilizing the entry wizards the place acceptable, and the way to hand-build them for you to in achieving greater than you could utilizing simply the wizards. when you are ok with making a easy database which shops its information in one desk, the authors flow directly to a number of tables - why you wish them, and the way they are often used to create relatively potent multi-table databases. obtainable Access 2003 is written in a hugely readable kind, with plenty of examples, tricks and methods for construction tables, extracting information and producing reviews.
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A textbook and learn advisor for brand spanking new and intermediate Microsoft entry clients, this ebook takes entry builders throughout the improvement procedure step-by-step. phrases and ideas are defined as they come up and correct examples are supplied to maintain clients on the right track and to educate them how you can the use the perfect entry beneficial properties within the related context within which they are going to use them of their personal paintings.
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You can build many forms for a single database, indeed you can build many forms for any given table within a database. Why would you want to do that? Well, for a start, any given form doesn’t have to show all the fields in a database. If you wanted to scan a table to find a contact’s fax number, you could use a form which showed just the people’s names and fax numbers. This would allow you to concentrate on the job without the distraction of the other fields. Another reason might be that in a business application, personnel staff could use a form showing all of an employee’s data except medical records and the medical officer’s form would show just the medical records.
A report, just like a form, can be based upon a query: the query sorts out the subset of data and the report presents it. A well-designed report is easy to read, contains no superfluous material and provides a take-home message that is abundantly clear. A badly designed one, of course, does none of the above, which is why good design is important. Reports can also contain totals, subtotals and other values generated from the data such as means, averages and percentages. Finally, reports can also be used to ‘group’ information.
Still in the Design view, find the Query Type icon in the top menu and click on the arrowhead in the bar to its right. Click on Make-Table Query... from the pop down list. (If this option isn’t listed, click or just hover over the double arrowhead button to extend the list). In the Make Table dialog box, type a name for the new table such as TacomaResidents and ensure the Current Database option button is selected. 53 4 Queries – finding data Click OK. As can be seen from the title bar, the Tacoma query is now a Make-Table query and it will generate a table called TacomaResidents.
Accessible Access 2003 by Mark Whitehorn